Organizational and Regular Board Meeting Summary

Organizational and Regular Board Meeting Summary
Posted on 06/29/2022
Organizational and Regular Board Meeting Summary

The High Prairie School Division Board of Trustees met on Tuesday, June 21, 2022, for their scheduled Organizational Meeting.

 

The meeting began with the election of the Board Chair. Joy McGregor was acclaimed as Board Chair and led the remainder of the meeting.

 

Tammy Henkel was elected as Vice Chair of the Board of Trustees. Both Tammy Henkel and Lorrie Shelp were nominated for the position of Vice Chair. In a recorded vote, Trustee Henkel was elected to the position.

 

The Board approved the signing authorities, with changes from Secretary-Treasurer to Director of Business.

 

Trustees amended Board Policy 8 for the following committees:

 

Board/Bus Drivers' Liaison Committee

Lorrie Shelp, Adrian Wong, Tammy Henkel (as alternate), the Superintendent, Director of Business, and the Director of Transportation.

 

Board/Teacher Liaison

Lynn Skrepnek, Cory Hughes, Karin Scholl (as alternate), the Superintendent, and the Director of Business.

 

Fiduciary Review Committee

Committee of the Whole, the Superintendent, and the Director of Finance.

 

Bus Drivers' Salary Negotiations and Interpretation Committee

Lorrie Shelp, Karin Scholl, Adrian Wong (as alternate), the Superintendent, the Director of Business, and the Director of Finance. 

 

Representatives, Zone 1, ASBA

Karin Scholl and Adrian Wong (as alternate).

 

Planning and Priorities Committee

Committee of the Whole, the Superintendent. Board Vice Chair to chair the committee.

 

Pupil Personnel Committee

Comprised of one Trustee and the Superintendent or designate.

 

Teachers' Salary Negotiations and Interpretation Committee

Tammy Henkel, Karin Scholl, Lynn Skrepnek (as alternate), the Superintendent, the Director of Business, and the Director of Finance.

 

Public School Boards' Association Council

Lorrie Shelp and Tammy Henkel (as alternate).

 

Board/First Nation, Métis, Inuit, Liaison Committee

One Trustee from each ward, the Superintendent, the Director of Business, and the Director of Finance.

 

Slave Lake Joint Use Committee

Ward 4 Trustees, Slave Lake Principals, and the Superintendent or designate.

 

High Prairie Joint Use Committee

Ward 2 Trustees, High Prairie Principals, and the Superintendent or designate.

 

Kinuso School/Community Library Board Joint Use Committee

Ward 3 Trustee, Kinuso Principal, and the Superintendent or designate.

 

Recognition of Employees Committee

Karin Scholl, Lorrie Shelp, and Cory Hughes (as alternate).

 

Council of School Councils (CoSC) Committee

The Board Chair or designate and the Superintendent or designate.

 

Chamber of Commerce (Smoky River, High Prairie, Slave Lake) Committee

Trustee from each ward that has a Chamber of Commerce.

 

Rural Caucus Committee

Tammy Henkel and Lorrie Shelp (as alternate).

 

Advocacy Committee

Lorrie Shelp, Karin Scholl, Cory Hughes (as alternate), the Superintendent, and the Director of Communications.

 

The Board also amended Board Policy 8 to change all committees with three trustees to two trustees and one alternate.

 

Board meeting dates were set to be the 3rd Tuesday of each month, with the 4th Tuesday of each month as the alternate date.

 

Trustee Tammy Henkel was appointed to the Teacher Employer Bargaining Association (TEBA).

 

The Board reviewed the Disclosure of Information form, which is reviewed annually at the Organizational Meeting.

 

The 2023 Long Service Awards banquet date was set for the last Friday in May, that being May 26, 2023. The Recognition of Employees Committee will recommend the location for the 2023 awards banquet.

 

School Reports to the Board are scheduled to be in person during the 2022-23 school year.

 

The Board approved the 2022-23 Board Year Plan. The Organizational Meeting was then adjourned.

 

The High Prairie School Division Board of Trustees continued to meet on June 21, 2022, for their regularly scheduled board meeting. Trustees accepted the consent agenda, made additions to the regular agenda, and then continued with the meeting.

 

The Smoky River Chamber of Commerce put forth a request for a letter of support regarding high-speed internet in the Municipal District of Smoky River. High Prairie School Division is a member of the Smoky River Chamber of Commerce. The Board agreed to send a letter of support to the Smoky River Chamber of Commerce.

 

The Board of Trustees approved the purchase of the Alberta School Councils' Association (ASCA) division services package for the 2022-23 school year. The Board of Trustees purchased the division services package from ASCA for the 2021-22 school year, which allows for three workshops/presentations provided through ASCA available for a one-time cost of $1000.00 (a reported savings of $500.00 - $2000.00).

 

Trustees discussed the 2022 Honouring Spirit: Indigenous Student Awards. Four students from High Prairie School Division made the honourable mention list for this year's awards. Trustees will be reaching out to schools where the students are enrolled to present the awards at upcoming assemblies/award ceremonies.

 

The Board approved the nomination of Steve McLeod as the High Prairie School Division nominee for the Alberta School Boards Association (ASBA) Zone 1 Friends of Education Award.

 

Trustees approved the capital purchase of additional student desks and chairs for schools. Management was directed to look for surplus furniture in the Division prior to purchasing any new items.

 

Trustee Henkel provided an update from Rural Caucus, including the work being done to promote rural education by increasing their digital presence.

 

The Board of Trustees moved the August 2022 Regular Board meeting start time from 1:00 p.m. to 9:00 a.m., with the open session starting at 9:45 a.m.

 

The meeting was then adjourned for the day.

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