Regular Board Meeting Summary (18)

Regular Board Meeting Summary
Posted on 02/28/2020
Regular Board Meeting SummaryFOR IMMEDIATE RELEASE

High Prairie, Alberta – The HPSD Board of Trustees met on Wednesday, February 19 for their regularly scheduled meeting. The Board approved the consent agenda and made several additions to the agenda.

Trustees began by discussing the Public School Boards’ Association Awards Nomination. There were no further nominations and no eligible trustees for long service awards.

Administration gave an update to the Board of Trustees regarding their ongoing discussion of promoting Skills Canada events with HPSD students. As there would be budget considerations, discussions will continue after the provincial budget is presented.

The Board then reviewed school council conflict resolution as it is defined in Administrative Procedure 110 - School Councils. Trustees made several recommendations to administration on the procedure.

The next item reviewed was Board Policy 9 - Policy Making. Trustees reviewed recommendations from the group which will be incorporated into a new draft at the next meeting.

The Director of Technology then came in as a delegation to provide an update on the proposed projects in the department. The three main projects for the Technology Department are updating the division firewall to address equipment that is ageing out, server upgrades to again address equipment that is ageing out, and learner analytics-looking at the current student data collected by the division and making its evaluation and use more effective.

Trustees reviewed trend data on weather and wind chill as well across the division. They also looked at other school authority policies including their inclement weather thresholds for busing cancellation and school closure. HPSD is in line with the majority of school authorities in the province with respect to inclement weather procedures and thresholds.

The Alberta School Councils’ Association 2020 Annual General Meeting and Resolutions were then discussed. The upcoming Council of School Councils (COSC) meeting on February 24 will be to review the resolutions and how they could impact schools.

The Board then discussed Administrative Procedure 501 - Use of School Facilities. The discussion focused on the current processes for outside organizations renting school facilities, the rates for those rentals, and the necessity for consistent usage of the administrative procedure by all schools.

The Advocacy Committee presented recommendations on key issues impacting the division. These recommendations are used when having discussions with government officials. There was a request for additional data to be collected on the proposed recommendations.

The Board of Trustees defeated a motion to donate to the Northwest One-Act Play as there are no HPSD students attending the play this year.

Board Policy 5 - Role of the Chair received third and final reading.

Trustees approved a motion to send a letter of endorsement on all-day school zone times to the Village of Donnelly. This would be similar to the letters of endorsement sent to the towns of High Prairie and Slave Lake as well as Big Lakes County.

Trustees then received the Finance Report and then moved into closed for the remainder of the meeting.


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